Temp-Guest Experience Administrative Assistant

Norcross, GA

Temporary to Full Time

Mid Level

TITLE:	Guest Experience Administrative Assistant
PURPOSE
As a Guest Experience Ministry representative, support the Director by providing daily administrative support to the department's volunteer-based ministries, including Parking Lot, Shuttle, Curbside Assistance, Translation, New Here, Greeters, Ushers, Interpreters, Training, and special events.
RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO)
Coordinate and schedule Director’s volunteer meetings, leader one on ones, leader round-tables, events and special projects, as needed. Record detailed meeting notes as needed. Reserve meeting rooms via E-Space for department and volunteer meetings. Prepare for volunteer meetings by creating agendas, setting up the room, gathering associated training materials and supplies, as needed. Order food and specialty supplies for meetings, as needed. Main point of contact for Trainer Leaders and catering vendors for quarterly weekend trainings. Assist department Coordinator with preparing GE Suite, New Here lounge, and Translation room in advance for weekend services. Support Inventory upkeep Place orders as needed for items such as, communion elements, volunteer snacks, volunteer welcome bags, etc. Responsible for PCO Scheduling for all GE teams, add new volunteers, and make template changes, as needed. Rock database and Connection board management. Manage volunteer name tag orders and fulfillment. Occassional non-urgent or project-based volunteer email communication. Responsible for Back Ground Check upkeep with all GE volunteers Manage the administrative tasks of PCO Workflow steps 2-11 for all volunteers. Responsible for SignUpGenius/Typeforms. GE SOP and Guide revision Support volunteers on the weekend with PCO/ROCK related needs. Manage department ticket submissions for all Operations, IT, Facilities, and Strategy & Marketing requests Manage Volunteer birthday celebration program. (Postcards) Update communication White Board weekly in GE Suite with campus and department “need-to-knows”. Maintain Voluteer Urgent Prayers/Needs list weekly for Director. Support ordering flowers, cards, and scheduling calls and visits as needed. Assist Director during weekend services and special events as scheduled. Responsible for service attendance counts every Sunday Must have flexible availability for weekend services and special event needs.
COMPETENCIES
*Behavioral Competencies*			*Victory Church & Business Competencies*
Communication Proficiency Organization Initiative			Spiritual & Emotional Maturity Interpersonal Skills Customer Service Time Management
SKILLS / QUALIFICATIONS
*WORK EXPERIENCE REQUIREMENTS*		1 year of office experience/ volunteer experience Flexible Schedule (Available nights & weekends) An acceptance of, and commitment to Jesus Christ as Savior and Lord. An understanding of the mission and purpose of Victory Church. Acceptance and agreement of Victory Church’s CHECK values and staff commitments
*COMPUTER / SOFTWARE EXPERIENCE REQUIREMENTS*		Knowledge of MAC and Microsoft 365 applications Knowledge of PCO and ROCK RMS is preferred. Knowledge of marketing programs (signup genius, typeform, Canva) is a plus.

By submitting your application you hereby certify that the facts set forth in the above employment application are true and complete to the best of your knowledge.

I understand and agree that any misrepresentations by me in this application will be grounds for immediate termination if I have been employed. I give Victory Church the right to investigate all references and to secure additional information about me, if job related. I hereby release from liability Victory Church and its representatives for seeking such information and all other persons, corporations, or organizations from furnishing such information. I understand that a criminal background and or credit check will be conducted on me as part of the application process and I consent to any such check. I also understand that I may be required to have a physical examination, including drug screen.

Should employment result from this, I understand that I will be required to provide documentation to establish identity and employment eligibility. I understand that just as I am free to resign at any time. Victory Church reserves the right to terminate my employment at any time, with or without cause and without prior notice. I understand that no representative of Victory Church has the authority to make any assurances to the contrary. Furthermore, I agree to abide by the ministry guidelines and requirements of Victory Church and to refrain from any unscriptural conduct in the performance of my services on behalf of the church. I hereby attest that I am of good moral character.

Apply for this position

Required*

Apply with Indeed

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Reason for leaving your current position*

What church do you currently attend? In what ministry are you passionately serving?*

Are you an active member of Victory?

If you are a member of Victory, in which ministry do you currently serve?*

Have you ever been convicted of a crime other than a minor traffic violation?

If you answered yes to the previous question, please explain.*

What is your available start date?*

What is your desired salary?*

List at 3 references with their contact information.*

Human Check*

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Temp-Guest Experience Administrative Assistant

Apply for this position